EA Hub Office Manager

About CEA

The Centre for Effective Altruism’s mission is to build and nurture a global community of people who are thinking carefully about the world’s biggest problems and taking impactful action to solve them.
To foster this community, we run conferences, support hundreds of local groups, and provide online resources and forums for discussion.

About this role

The Centre for Effective Altruism (CEA) is seeking an Office Manager for its Oxford office, Trajan House, who is passionate about helping others make a positive difference by ensuring their working environment is optimised.
Trajan House, a newly established EA hub in Oxford, currently accommodates the Centre for Effective Altruism, the Future of Humanity Institute, the Global Priorities Institute, the Forethought Foundation, the Centre for the Governance of AI, the Global Challenges Project, and Our World in Data.
You will support a growing community of over 80 EA professionals by ensuring Trajan House is a place that boosts productivity, enables new ideas and collaborations to arise, and supports people’s long-term wellbeing. See the office guide of Trajan House here.
The role is initially a 2-year development posting, with the potential for an extension depending on performance and circumstances.

About the role

You will work closely with the Head of Property and manage two Office Assistants. The role will grow as you develop, but you will start out by focusing on the following key responsibilities:
Office Management
You will ensure that CEA's main hub is a thriving and productive work environment.
  • Manage the allocation of office space to different organisation
  • Manage a large number of different contractors (e.g caterers, facility management, etc)
  • Organise office events
  • Help organise external events and conferences
  • Make sure the office is well equipped and stocked
  • Respond to any requests staff have about the office space
  • Tech/IT support (no experience needed, but we value willingness to jump in and try things)
  • Evaluate and make purchasing decisions where necessary
Office Culture and Community
  • Ensure the office has a thriving community spirit with positive social norms that facilitate information exchange and collaboration
  • Work with others to ensure social events at the office meet the desired aims and are well executed
Expand Services offered at Trajan House
  • Facilitate a great onboarding experience for people starting at Trajan House.
  • Proactively find ways to optimise systems and identify new services we can offer to make the office an even more productive space for our users
  • Optimise the experience of visitors and make Trajan House a great place to have seminars and retreats
Management of the Office Team
  • Manage a team of two Office Assistants, by providing guidance and problem-solving.
  • Set clear goals for the team, and manage their capacity and development
Management of Accommodation and coordination with other Offices
  • Manage auxiliary accommodation for visitors to the office
  • Ensure the accommodation is maintained to a high standard and visitors have an efficient experience
  • Coordinate with the managers of Wytham Abbey, an EA retreat venue in Oxford and with a tentative second EA office in the city centre

Who is suited for this role?

You might be a good fit if you:
  • Are extremely organised: You will be managing lots of small tasks and relationships. You will need to be organised to stay on top of them.
  • Excited about providing excellent service: You’ll treat staff across the organisations as “valued customers,” who we are supporting by providing an excellent office experience.
  • Are a proactive problem solver: You will need to notice when things need to be fixed, and then fix them.
  • Have great interpersonal and communication skills: You will need to be confident while communicating with a variety of stakeholders, both verbally and in writing. Furthermore, you must be comfortable managing two Office Assistants.
  • Enjoy work that demands speed, accuracy, and attention to detail: Operations work is often fast-paced. Mistakes can be costly, so it's really important for you to pay close attention to details.
Preferred, but not required:
  • Enjoy organising events: The office should be a social space in which people connect. Ideally, you enjoy organising events that facilitate that.
  • You have experience managing and coaching individuals.
  • You have experience in managing community building related projects

Salaries, benefits, and advantages

This is a full-time role, reporting to Jonathan Michel, Head of Property and is based full time from the Oxford office.
Your starting salary range is £45,000 to £58,000, depending on prior experience. There may be flexibility in salary for exceptional candidates with significant experience. You can find out more about our approach to compensation here.
Benefits include health, dental, and vision insurance, flexible work hours, a £5,000 annual professional development allowance, a £5,000 mental health support allowance, extended parental leave, ergonomic equipment, 10% pension contribution, 25 days of paid vacation, and more.

Application

We’ll consider applications as we receive them. We are looking for someone to start as soon as possible.
After considering your written application, we may invite you to complete a short trial task followed by further interviews. We will invite finalists to provide references and participate in a multi-day paid work trial.
We are happy to consider applicants from overseas and may consider sponsorship if needed. CEA serves a global community, and our team works with people and organizations all over the world. We are committed to fostering a culture of inclusion, and we encourage individuals with diverse backgrounds and experiences to apply. We especially encourage applications from women, gender minorities, and people of color who are enthusiastic about contributing to our mission. We are an equal opportunity employer.
If you need assistance or an accommodation due to a disability, or have any other questions about applying, please contact callum@centreforeffectivealtruism.org.
This position is now closed.
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