Operations Team: Project Manager for Oxford EA Professionals Hub

About CEA

The project and the role

• Develop a detailed understanding of what makes for a great working space, the differences between co-working spaces, and of the needs of the future office users
• Manage a team of interdisciplinary professionals who will be working on the project, and represent CEA’s interests in negotiations with those contractors
• Make decisions – on aesthetics, functionality, budget, and timeline – in order to achieve the goal of the project, using EA principles as guidance
• Track many sub-projects at once, making sure everything is on schedule and within the budget
• Identify and understand various topics related to the refurbishment, including interior design, lighting, acoustics, structural construction works, HVAC and AC, architectural floor plans, and building materials
• Identify, interview and assess different contractors required to fulfil alterations — and ensure a high quality of execution
• Go through many stages of improving the floor plans, materials, colours, and finishes
• Search for, and identify, new properties in Oxford that might fit our needs, arrange viewings, and identify and note key strengths and limitations of viewed properties

The ideal candidate

• Extremely organised: You’ll be managing lots of small tasks, sub-projects, and relationships. You’ll need to be organised to stay on top of them.
• Keen to learn new things: You’ll need to have the ability to quickly learn new concepts and terminology, have conversations about them with experts, and make decisions based on your research.
• Excited to learn about your users’ needs: You’ll spend a lot of time optimising the space for future users. This involves spending time on user interviews, visiting other spaces, and trying out things yourself to get a deep understanding of your users’ wants and needs.
• Excellent with decision making: You’ll be making a lot of decisions all the time, especially about money-for-impact tradeoffs. You need to be comfortable both with large decisions in the range of millions of pounds as well as with small decisions about individual pieces of furniture.
• Personable and great with communication: You’ll need to be confident while communicating with a variety of stakeholders, both verbally and in writing. Your role involves meeting and conversing with strangers in a professional setting on a regular basis both with EA and non-EA professionals.
• Excited by work that demands speed, accuracy, and attention to detail: Operations work is often fast-paced. Mistakes can be costly, so it's really important for you to pay close attention to details.
• Able to deal with many stakeholders: The ability to process, sort, and synthesise feedback from many different stakeholders.
• Great at representing EA: You’ll represent the EA community and EA values in interactions with non-EA professionals in a truthful and professional manner.

• Experience with (interior or architectural) design
• A good sense for aesthetics
• Experience in managing community building related projects

Salary and benefits

• Prioritised health & wellbeing: We provide private medical, vision and dental insurance, up to 3 weeks’ paid sick leave, and a mental health allowance of £5,000 each year.
• Flexible working: You’re generally free to set your own schedule (with some overlapping hours with colleagues) and choose to work remotely or from our office at Trajan House in Oxford, UK.
• World class working environment: Our Oxford office, Trajan House, comes with free vegan food, high-quality vegan caterers, a gym and supplements, showers, monitors and other ergonomic equipment to boost your productivity, along with the opportunity to network with people working there.
• Generous vacation: We provide all team members with 25 days' holiday each year, plus bank (public) holidays.
• Professional development opportunities: We offer a £5,000 allowance each year and build in opportunities for career growth through on-the-job learning, increasing responsibility, and role progression pathways.
• Parental leave and support: New parents have up to 14 weeks fully-paid leave and up to 52 weeks leave in total. We also provide financial support for child care to help parents balance child care needs.
• Pension and income protection plans: We offer a 10% employer / 0% employee pension or retirement contribution, and income protection insurance.
• Equipment to help your productivity: We will pay for high-quality and ergonomic equipment (laptop, monitors, chair, etc.), in the office or at home if you work remotely.
• Global team retreats: As we are a remote team, we hold in-person staff retreats twice a year to work on our plans and build strong working relationships.

Our values

• We solve problems for our customers before they’re aware of them
• We proactively seek, and take action on, feedback
• We respond to requests politely, quickly, and helpfully

• We prioritise effectively, focusing on highest expected value
• We design systems to prevent recurring problems
• We take on new organisations and projects deliberately, and we’re comfortable saying no

• We adapt our systems when the expected value is high
• We carefully consider tradeoffs such as opportunity costs, benefits, and risks
• We take on organisations and projects that will change the world

Apply